Suggestions for Organisers
Suggestions to Organisers
The organisation responsible for the conference hires a team of professional interpreters to enable communication between delegates from different cultural backgrounds who speak different languages. For many delegates, their voice will be the interpreter's voice.
For this reason, we would like to make a few suggestions to help us convey the message in the most complete and correct way:
- Interpreters follow a strict Code of Ethics where confidentially is strictly respected, so please do not hesitate to trust them with your confidential documents.
- If you wish, your documents will be returned to you.
- If you are speaking as you go along, speak normally, but if you prefer to read a text, read slowly; we remind you that a normal reading speed is about 100 words a minute or 3 minutes per 30 lines.
- If you have prepared a written text or notes that you wish to follow while speaking, please make sure that the interpreters have a copy.
- Remember that a written text can only be properly interpreted if the interpreters have a copy. If what you wish to communicate is highly technical, please provide interpreters with all the terminology and/or the documentation necessary, if possible in all the languages to be used at the conference.
- If you plan to project slides, ensure that interpreters have a copy of all projections. Cabins are often far from the screen and it will be helpful to have a copy of the text.
- Before speaking, assure that your microphone is switched on; do not tap the microphone and please do not blow to check if it is on; a simple "good morning" will suffice.
- Do not speak too close to the microphone and do not leave headphones switched on near to the microphone because it can cause unpleasant jamming and feedback.
- If you intend to move about during the speech, ask the sound technicians to install a chest microphone.
- If you need to listen to the interpretation, do not forget to ask for an earphone.
Source: APIC
